Definition of Personal Information
AiOS, personal information is information concerning living individuals as defined by laws concerning the protection of personal information(name, date of birth, other information that allows an individual to be identified). In addition, information that is used in connection with a specific individual, such as E-mail addresses, user IDs, passwords, credit card information and attribute information such as personal interests, family structure and age will also be recognized as such.
Cookies/IP address information
Cookies and IP address information shall not be considered as personal information, as they alone do not allow the individual to be identified. However, in the event that this information is used together with personal information, these shall be defined as personal information as well. In regards to media managed by AiOS, the purpose and method shall be disclosed in the event that cookies and IP address information are used, regardless of their ability to be used to identify an individual. Furthermore, in cases where the rejection of cookies results in the loss of service, the reason shall be disclosed.
Specifying the purpose of using personal information
In regards to the handling of personal information, AiOS shall do everything in their power to specify the purpose of use.
Limitations on the use of personal information
AiOS will not make use of personal information without the express permission of the person concerned, and this use shall not exceed the scope necessary in order to achieve their purpose. In the event that personal information is acquired through consolidation or by other means, AiOS shall not handle the information in a way that exceeds the agreed Purpose of Use, without the express permission of the person concerned. However, this shall not apply for the following cases.
Proper Acquisition of Personal Information
AiOS shall acquire Personal Information through proper means, and must not acquire Personal Information through deception or other wrongful means. Furthermore, they must not acquire information concerning individuals who are minors without the consent of their guardian.
Notice of the Purpose of Use concerning the Acquisition of Personal Information
AiOS shall disclose the Purpose of Use to the public, prior to acquiring the Personal Information. However, this shall not apply in the following cases.
Changes to the Purpose of Use of Personal Information
In the event that AiOS changes its Purpose of Use of Personal Information, the changes must remain related to the Purpose of Use prior to the change and within the scope that is accepted as reasonable. The person concerned must be notified of the changes to the Purpose of Use.
Security measures and Supervision of employees
AiOS will take the necessary and appropriate measure to ensure the secure management of Personal Information, such as measures to prevent leakage, loss, or damage, and will endeavor to supervise its employees as is appropriate.
Supervision of entrusted persons
If AiOS entrusts another party with all or part of the handling of Personal Information, it must exercise the necessary and appropriate supervision over the entrusted party, so as to ensure the secure management of the Personal Information with whose handling it entrusts that party.
Restriction on Provision to a Third Party
AiOS will not provide a third party with Personal Information without in advance obtaining the person’s consent to do so, except in the following cases:
Disclosure, etc. about Personal Information
AiOS must make the following information about the Personal Information accessible to persons, which includes providing answers without delay as requested by the person.
Disclosure of Personal Information
AiOS is requested by a person to disclose the Personal Information, they must disclose the Personal Information without delay, provided, however, that in a case falling under one of the following items, they may choose not to disclose all or part of the Personal Information:
Furthermore, in regards to access logs and information other than Personal Information, they shall not be disclosed by principle.
Corrections, etc. of Personal Information
If AiOS is requested by a person to correct, add, or delete Personal Information on the grounds that the information is not factual(such a correction, addition, or deletion is referred to as a “Correction, etc.” hereinafter), unless another law or regulation specifies special procedures for such a Correction, etc. the enterprise must undertake the necessary investigations without delay within the scope that this is necessary for achieving the Purpose of Use, and, on the basis of the results, Correct the Personal Information and notify the person concerned.
Discontinuation of Personal Information, etc.
If AiOS is requested by a person to discontinue using or delete Personal Information on the grounds the Personal Information is being handled outside of the scope disclosed in the Purpose of Use, or the Personal Information was acquired through false or other unlawful means(such an action is referred to hereinafter in this Article as “Discontinuance,etc.”), and there are found to be grounds for the request, the enterprise must discontinuance of the Personal Information without delay and notify the person concerned. However, this does not apply if the discontinuance, etc. of the Personal Information would require a costly expenditure or prove otherwise difficult, and the enterprise takes the necessary alternative measure to protect the rights and interests of the person.
Explanations of Reasons
If AiOS, despite requests from the principal,
If any of the above are decided, they must notify the person concerned and explain the reason.
Address : Azuero Business Center, Avenida Perez Chitre, Panama City, Republica de Panama